Digitalizing Your Business: The Essential Checklist for 2025
Is your business still running on Excel and paper? Discover the 4 essential steps to fully digitalize your operations, meet 2025 compliance standards, and save hours every week.
Sep 18, 2025
The End of the "Excel Era"
For decades, the spreadsheet was the best friend of the Finnish entrepreneur. It was free, flexible, and familiar. But as we head into 2025, the "Excel Era" is officially over.
Why? Because the Finnish business environment is shifting toward the Real-Time Economy (RTE). Tax authorities, banks, and B2B clients now expect digital speed and accuracy that manual spreadsheets simply cannot provide.
If you are still printing invoices or typing receipts into cells manually, you aren't just wasting time—you are exposing your business to unnecessary risk.
Switch to E-Invoicing (Verkkolasku)
Sending PDF invoices via email is better than paper, but it is not true digitalization.
The Reality: In Finland, B2B companies have the legal right to demand an electronic invoice (verkkolasku). If you cannot provide one, you look unprofessional and risk losing contracts.
The Digital Fix: Adopt software that sends native e-invoices. This ensures your bill goes straight into your client's purchase ledger, reducing the chance of it getting lost in a spam folder and speeding up payment by an average of 12 days.
Digital Receipt Archiving (The 6-Year Rule)
Most accounting law requires you to keep accounting vouchers (receipts) for 6 years.
The Risk: Thermal paper receipts fade. Ink disappears. Shoeboxes get lost. If the taxman audits you in 4 years and finds a blank white piece of paper, that expense is rejected.
The Digital Fix: Snap a photo immediately. Cloud-based storage meets the legal requirement for archiving, is searchable, and never fades.
Centralize Your Customer Data (GDPR)
Managing client data in scattered Excel sheets or phone contacts is a GDPR nightmare waiting to happen.
The Risk: If you lose your phone or your laptop crashes, do you lose your entire client list? Can you easily delete a client's data if they request it (Right to be Forgotten)?
The Digital Fix: Move to a centralized Client Hub (CRM). This ensures data is stored securely, backed up automatically, and managed in compliance with EU privacy laws.
Automate the "Boring Stuff"
The ultimate goal of digitalization is automation.
The Excel Way: You manually type the date, amount, and VAT for every expense. You manually type the customer's address for every invoice.
The Digital Way: You select a customer from a dropdown. You snap a receipt, and AI reads the numbers for you.
Finctra: Your "Digital in a Day" Solution
Finctra was built to debunk this myth. We are the "One-Click" digitalization tool for Finnish SMEs.
E-Invoicing? Built-in and ready to use.
Digital Archiving? Unlimited secure cloud storage for 6+ years.
Automation? AI-powered from day one.
You don't need to be a tech expert to modernize your business. You just need the right tool.
Ready to delete your spreadsheets? Start your free trial with Finctra today.
